Electronic Document Distribution

We understand that time is precious – so we’re here to help make your working day that little bit easier. Our award-winning document management software, Spindle Professional is flexible and customisable to your business needs.

Say Goodbye to

  • time wasted on lengthy operational processes
  • risk of human error when collating, distributing and filing documents
  • unnecessary postage and stationery costs
  • document security risk
  • complex set-up and maintenance

Say Hello to

  • improved process efficiency
  • consistent, professional and branded customer documents
  • faster document delivery via email
  • legal compliance with electronic document requirements
  • quick return on investment
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See how much your business could save using Spindle Professional

Spindle Professional has not only helped us save man-hours and costs, but also enabled us to deliver the same set of sales reports to different teams hassle free.

Inflight Sales Group

Calculate savings

Spindle Professional integrates with many ERP and accounting systems

Transform the look of outgoing documents

  1. Apply digital signature.
  2. Incorporates full colour design with logo and corporate branding.
  3. Relevant data extracted from your ERP.
  4. 256 bit document encryption.
  5. Automatically change language files.
  6. Terms & conditions automatically added.

Spindle Professional features include...

  • Batch document delivery

    Batch document distribution

    Send batch invoices or other documents by email, print, fax or to archive depending on customer preference.

  • Branded documents

    Branded document templates

    Automatically apply a branded template to enhance your corporate identity and add promotional messages. Advertising messages can be tailored specifically to customer groups within your accounting system.

  • Documents

    Send any type of business communication

    Attach and send any document type, such as invoices, statements, remittance advices to any contact type, internally or externally.

  • Archive

    Archive for future retrieval

    Archive documents to specified locations such as a network, CRM, ERP and/or SharePoint automatically.

  • inteligent delivery

    Distribute to multiple contacts

    Copy additional recipients into emails or send the same document attached to tailored email separately.

  • Document protection

    Protect documents

    Password protect sensitive information and digitally sign PDF documents using digital certificates (using advanced Adobe CDS Digital ID).

  • Document protection

    Personalise correspondence

    Personalise customer communications (printed or emailed) using real-time data extracted from ERP database.

  • Document protection

    Add extra attachments

    Include additional documents with your electronic correspondence such as related invoices with statements, delivery instructions, terms and conditions of purchase, promotional offers, newsletters etc.

 Book a demo 

Flexibility for every department

  • Credit Control
  • Accounts
  • Sales
  • Warehouse

Credit Control

Fed up with requests for invoice copies?

Fed up with requests for invoice copies?

Spindle Professional can automatically attach multiple invoices to every monthly statement emailed to your customer. So you and your customer instantly have all the information you need to hand when you are querying reasons for late payment.


Wasting your time stuffing envelopes?

Wasting your time stuffing envelopes?

Email invoices and other types of documents in seconds. Spindle Professional will automatically email batches of documents or print out ready for posting, depending on individual customer preference settings.


Keep on top of your accounts!

Keep on top of your accounts!

Receive copies of overdue statements or invoices in real-time. Not only will this reduce internal queries – it will help you assess any disputes or overdue payments too.


Want to achieve faster despatch?

Want to achieve faster shipping?

No need to collate multiple documents. Spindle Professional simplifies the order picking process by adding all orders to one picking list. Barcodes are automatically generated and inserted on the document.

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How Spindle Professional has helped others

Towsure Implementing Spindle Professional has helped us to streamline processes, save money and improve our service to our customers - we wouldn't be without it More
Dwyer I don't know what we'd do without Spindle Professional now. It's a necessary bolt-on for Sage. More
707 Recruitment Spindle Professional fully supports our sustainability credentials and is a great practical example of how being green and going paperless can save you money. More
TTI Spindle Professional is simply brilliant and the single most useful and efficient software we have ever encountered. More
Tokai Carbon I've been incredibly impressed by the power and flexibility of Spindle Professional. It has surpassed all our expectations. More
Lee Baron Spindle Professional delivers everything in a seamless manner and has drastically reduced our financial administration costs. It's also so simple to use. More
Bishop Sports & Leisure I was instantly impressed by Spindle Professional's efficiency and effectiveness at being able to deliver on what it promised. More
Inflight Sales Group Spindle Professional has not only helped us save man-hours and costs, but also enabled us to deliver the same set of sales reports to different teams hassle free. More
TMC Iberia Spindle Professional provides a much better customer experience and makes our life easier in terms of time spent processing documents. More
More Asphalt 10 minutes into the Spindle Professional product demonstration we immediately saw the benefits and the cost saving, thus making it an easy decision to purchase the product. More
Wellington College Spindle Professional is excellent. It has saved us time and costs; it has improved our billing and payment processes. More
Inspire Every transaction we can do more efficiently and more swiftly saves us all precious minutes. We're no longer wasting time on what is really low-level paperwork. More
Metcalfe Spindle Professional has been a marvellous investment for this company, with the system paying for itself in just three months which is pretty good going More
Metamark The biggest benefit to our business is the time saved. The 'rules' in Spindle Professional are set up so it generates invoices and statement runs and then automatically sends them by email or prints them for posting. More
Treste Hire and Sales There's no doubt about it - Spindle Professional has been a winner. Spindle saves you time - waiting for the post, printing and time on the phone chasing for payment. More
Cistermaister It's so much more efficient and is very easy to use once it's been set up. We spend far less time on paperwork and can use that valuable time talking to our customers instead. More
SMIT Amandla Marine The payback for this investment will be less than one year, and the more we use Spindle Professional, the more we find new ways of automating existing procedures. More

Document scanning, importing and archiving

Spindle Document Capture

credit control

Credit Hound